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Timesheet Management

Can I Invoice Based on Actual Clock-in and Clock-out Hours?

2 min read Updated August 2026

Yes. RotaWiz allows you to invoice based on the employee’s actual clock-in and clock-out hours. Once the Company Admin approves the actual clock-in and clock-out time from the Timesheet, the invoice hours are automatically updated accordingly.

  • This is useful when the actual hours worked differ from the scheduled shift hours.

 

Here are the steps you can follow:

  1. Once the shift has been created or completed, click on Timesheet.
  2. Locate the employee who was assigned to the respective shift.
  3. Click on the number displayed under the Approve section next to the employee’s name.
  4. This will open the employee’s detailed timesheet, where you can view both the scheduled shift start and end time and the actual clock-in and clock-out time.
  5. Locate the respective shift and, under the Actions section on the right-hand side, choose to approve either the Shift Time or Clock-in/Clock-out Time.

 

ExampleIf the scheduled shift time is 9:00 AM to 11:00 AM (2 hours), but the employee clocked in and out from 10:00 AM to 11:00 AM (1 hour), approving the Clock-in/Clock-out Time will automatically update the invoice to reflect 1 hour instead of the scheduled 2 hours.

 

Notes

  1. By default, the invoice will show the scheduled shift start and end time. The invoice hours will only change to the actual clock-in and clock-out time once the Company Admin approves the clock-in/clock-out time from the Timesheet.
  2. To see a shift in Invoices, you must assign a Price Book and Line Item(s) to the shift before the shift is completed.